If you have any queries concerning your personal information or any questions on our use of the information, please contact us by emailing firstname.lastname@example.org.
What information do we collect?
When you subscribe to the Baily’s Hunting Directory Web site, or when another individual or organisation purchases a subscription on your behalf, we collect your personal information, including your first name, surname, email address, telephone number, and postal address. We hold and use this information to fulfil our obligations to you and to improve the service we provide and for no other purposes.
In accordance with the PCI regulations (as amended) We DO NOT store any credit card information whatsoever.
We may occasionally contact you by email, post or telephone in relation to providing assistance with your subscription or registration. You may opt out of receiving any information from us at any time by sending an email to email@example.com.
We keep your personal information for as long as necessary to fulfil our obligations to you and protect our legal interests. You have the right to ask for that information to be removed at any time.
The details of Bailys Hunt Data is only available to verified legitimate subscribers.
Hunt data information is covered under the GDPR derogation ‘Archiving in the public interest’. Under this provision, data is processed to secure the permanent availability of recorded memory, in other words, evidence and information, for a wide range of current and potential future purposes, including:
- enabling research and investigation of all kinds, from academic historical research, genealogical research or political comment
- enabling the discovery and availability of personal, community and corporate identity, memory and history
- enabling the establishment and maintenance of rights and obligations and of precedent decisions
- enabling educational use
However, we may consider requests to have personal data removed from public view on ethical grounds under takedown policies if data subjects have expressed their concern and the wider balance with freedom of expression and information is not significantly affected.
Baily’s data may be used as a matter of record in both judicial and political environments.
Striking a Balance
The UK safeguards are currently contained in section 19 of the Data Protection Act 2018. Under the data protection law individuals may have the right to have personal data erased. The right is not absolute and does not apply under the archiving principle. However, we take the rights of individuals listed with hunt data seriously and have built in the ability for safeguards to protect rights of the subject who can demonstrate that holding their data during their period of office is ‘likely to cause substantial damage or substantial distress to a data subject’
In order to allow such data subjects to be protected, we have a range of privacy settings to prevent data subjects from being identified by subscribers.
What constitutes serious damage or distress?
The Act does not define what is meant by serious damage or distress. However, in most cases:
- substantial damage would be financial loss or physical harm; and
- substantial distress would be a level of upset, or emotional or mental pain, that goes beyond annoyance or irritation, strong dislike, or a feeling that the processing is morally abhorrent
Change of Email Address
Where you have provided us with an email address or any information which is incorrect or becomes outdated, you should inform us by emailing firstname.lastname@example.org or by writing to Baily’s Hunting Directory.
Protection of Subscribers data?
We will not disclose your personal data to any third party except to comply with relevant legal provisions
How is data stored?
All data is collected and held by Baily’s.
The information collected about subscribers and those who register on the Web site is stored in secure environments.
We ensure that there are appropriate technical controls in place to protect your personal details. For example, our online forms are always encrypted and our network is protected and routinely monitored.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, v
We have various mechanisms in place to protect data.
Whilst we do our best to protect your personal information, we cannot guarantee the security of the information you transmit to us online. You, therefore, do so at your own risk.
Once we receive your transmission, we make our best efforts to ensure its security on our system.
Any email between you and Baily’s Hunting Directory may not be encrypted. It will be stored securely within our corporate firewall (see above).
‘Cookies’ are small pieces of information that are stored by your browser. If you log in to the Baily’s Hunting Directory Web site as a subscriber or registered user, it will use a cookie to record the fact that you have logged on. This cookie will be discarded when you close your browser.
You have a right to access the information that we hold about you. To obtain a copy you should email us at email@example.com or by post.